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Well, now you can, thanks to a new Outright.com feature. Simply start your FreshBooks expense descriptions with @vendor name: and we'll read it correctly and separate who you paid from the rest of the description.
Let's look at an illustration. Here's a screen shot of the FreshBooks page for adding a new expense. Notice that they ask for category and description, but not to whom you paid the expense( i.e. the vendor).
Why is this important? Well, by knowing who you paid you can see which people or businesses you spent the most on. Even more important, if you use independent contractors, knowing their names is pretty important when sending out 1099s at the end of the year (which Outright.com reminds you of.)
Prior to today, if you imported expenses from FreshBooks into Outright, you would have to look at the description field to see who you paid the expense to (if you even entered that information.) However, using a simple new shortcut, you can tell us who you paid. Here's how:
Let's say you bought printer paper and toner from Staples. In the description field, simply type @staples: printer paper and toner.
As long as you start the description with the @symbol and include a ':' after the name of the person/business you paid, Outright will recognize it and separate that information from the description.
The screen to the right shows how it would work for a case where you hire a sub-contractor to help with a logo.
When it comes into Outright.com (automatically, each night), it will show up under the expenses tab like so:
Which will enable the following report to be populated automatically:
That's all it takes. As always, please let us know what you think.
REVISION
Happy to announce that Freshbooks has changed their software to include the "vendor" where expenses have been paid. We've updated the import in Outright to include this data; making the @vendor convention moot.Simply enter the vendor name in Freshbooks and we'll import the data to your books.
